Every day, schools receive a large number of visitors and guests, including parents, guardians, authorized pick-up persons, guests, contractors, volun
Every day, schools receive a large number of visitors and guests, including parents, guardians, authorized pick-up persons, guests, contractors, volunteers, salespersons, and others, as we all know. The current paper-based sign-in procedure makes keeping track of all visitors and verifying their identification impossible. Anyone with a false identity can walk in and accomplish their goals. For schools, a digital Visitor management system for schools that allows administrators to verify each visitor is required.
Visitor Management for Schools
All schools are required to maintain visitor logs. While schools recognize the need, 80 percent still use the traditional pen and paper approach, in which guests enter their information in a paper log or registry. However, this method is inefficient and easily manipulated, which can have disastrous consequences for your students, staff, and faculty.
The Most Important Elements of a School Visitor Management System
A reliable school visitor management solution should have the following features to achieve the benefits and advanced security-
Quick and Efficient Guest Sign-in and Tracking
The guest can quickly sign in by scanning their ID or pre-registering with a time and date stamp. The system can record all details such as the image, host, location, and intended time of visit. A dashboard allows you to keep track of each visitor and their associated information.
Visitor Badge with Automatic Expiry Status Display
Any reputable visitor management system will print a visitor badge that includes the visitor’s photo, name, and other information. However, some of them employ time-expiring technology, which automatically displays an expiry sign when the scheduled period expires. It prevents badges from being misused, and guests who have passed their expiration date can be identified simply by looking at their badges.
Storage of Electronic Legal Documents
Any type of electronic document can be stored in the school visitor management. Legal documents, such as restraint orders and custody orders, can be included and compared to your banned or potential alert list. You can view the document and print it from any kiosk or device that has the software installed.
Keep track of students who leave late or early.
The visitor management solution can track students who arrive late or leave early. The system automatically updates the number of minutes or hours the student is late, making it easy to track them. You can also generate reports on tardy students at any time.
Integrations with Third Parties
School visitor management software can be integrated with third-party applications to improve efficiency and streamline workflow. To facilitate data exchange, you can integrate your visitor management software with the Student Information System. You can easily integrate student data and guardian lists with your school visitor management solution, eliminating the need for information sourcing.
School Emergency Alert
When a threat is detected at the front end, the visitor management system can send automatic alerts in the form of text messages or emails to staff and other predefined people. There is also an alert function that notifies authorities with information such as time, location, and reason code.
Choosing a visitor management solution alone will not help. You must obtain a solution that is tailored to the needs and environment of your school. Vizitor offers the most recent and advanced school visitor management system, which can be accessed via smart phones and iPads. Install school visitor management software as soon as possible if you want parents to trust your establishment.